Business Systems Co-ordinator — Polegate

We are looking for a highly organised Business Systems Co-ordinator to support the day-to-day administration, setup and ongoing management of Procore across our projects and teams.

This role will act as a central point of contact for users across the business, helping ensure the system is used consistently and effectively while maintaining accurate project data and reporting.

You will work closely with operational, commercial and compliance teams, supporting users and helping drive improvements in processes and reporting.

This is a great opportunity for someone with strong organisational and systems skills who enjoys problem solving and wants to play a key role in improving how projects are managed across the business.

Key Responsibilities

• Set up new projects, users, permissions and templates within Procore
• Provide support and guidance to staff, subcontractors and clients
• Maintain accurate project directories, records and data quality
• Monitor outstanding actions and follow up with relevant teams
• Produce and maintain reports, dashboards and weekly cost data
• Support operational, commercial and compliance teams with Procore processes
• Assist with continuous improvement and implementation of new system features
• Promote consistency and best practice across all users
• Essential Requirements
• Strong organisational and time management skills
• Excellent attention to detail
• Good communication skills and confidence supporting users
• Ability to explain processes clearly and effectively
• Strong IT and systems capability
• Proactive approach with the ability to identify and resolve issues

  
  Desirable Experience

• Previous experience using Procore
• Experience working within construction, infrastructure or environmental sectors
• Understanding of project administration or reporting processes
• Experience supporting multiple users or departments

Experience with Procore is beneficial, but strong systems knowledge and a willingness to learn are equally important.

Why Join Us

• Opportunity to play a key role within a growing business
• Exposure to a wide range of projects and departments
• Supportive and collaborative team environment
• Opportunity to shape and improve internal systems and processes
• Ongoing training and development opportunities

If you are organised, proactive and enjoy improving processes and supporting people, we would like to hear from you.